🎯 Applicant Tracking System

Stop Losing Track of Candidates. Hire Smarter With a Built-In ATS.

MakeSpire's applicant tracking system gives your recruiting team a structured, auditable pipeline — from the moment a role opens to the day a new employee starts.

Job Postings

Create Job Postings and Collect Applications in Minutes

Define the role, write the description, configure the application form, and publish — MakeSpire generates a shareable application link instantly. Share it on LinkedIn, your careers page, or send directly to candidates.

Rich job description editor with formatted output

Custom application forms with required and optional fields

Shareable application URL for external distribution

Attach job requirements and compensation range

Multiple hiring managers per role

Internal job posting for promotion and transfer

Senior Backend Developer

Engineering · Full-time · Remote

Open

Applications

In Progress

Interviews Scheduled

Days Open

Candidate Pipeline

A Visual Pipeline That Keeps Every Candidate Moving Forward

No more spreadsheets with "Status" columns. MakeSpire's Kanban pipeline shows every candidate's stage at a glance and makes it trivial to move them forward.

📋

Kanban Pipeline View

Drag candidates between stages: Applied → Screening → Interview → Offer → Hired. Every move is timestamped. Stages are fully customisable per role.

💬

Candidate Notes & Activity Log

Add notes, attachments, and assessments to each candidate record. The activity log shows every action taken — by whom and when.

📧

Email Communication Tracking

Send emails to candidates directly from MakeSpire. All communication is logged against the candidate record so nothing falls through the cracks.

Interviews

Structured Interviews With Scorecards, Not Just Gut Feel

Inconsistent interviews lead to inconsistent hires. MakeSpire lets you define an interview scorecard for each role — interviewers score the same criteria independently, then scores are aggregated for objective comparison.

Schedule interviews directly from the candidate profile

Assign interviewers and send calendar invitations

Per-role interview scorecards with weighted criteria

Each interviewer submits their scores independently

Aggregated score comparison across candidates

Private and shared feedback modes

Interview Scorecard — Elena Kos

Problem Solving 5 / 5

Communication 4 / 5

System Design 4 / 5

Culture Fit 5 / 5

Overall Score4.5 / 5.0

Seamless Transition

One Click: Candidate Becomes Employee

The moment you extend an offer and a candidate accepts, MakeSpire converts their application data into an employee profile — no re-entry needed.

Send Offer Letter

Generate an offer letter with role, salary, and start date. Send it directly from MakeSpire and track whether it's been opened and signed.

Candidate Accepts

The candidate accepts via the portal. Their application data (name, contact, role, salary) is confirmed and locked.

Convert to Employee in One Click

Click "Convert to Employee" and MakeSpire pre-fills a new employee profile with all known data. HR reviews and confirms — done.

Onboarding Triggers Automatically

The new employee's onboarding checklist is created, welcome email is sent, and they can clock in from day one.

FAQ

ATS — Frequently Asked Questions

Can candidates apply without creating an account?

Yes. The candidate application portal is public. Applicants fill in the form and submit — no account creation required. This reduces friction and increases application rates.

Can I customise the pipeline stages?

Yes. Each job posting has its own pipeline with fully customisable stages. You can create stages like "Technical Test," "HR Interview," "Final Round" — whatever matches your hiring process.

Can multiple people collaborate on a hiring decision?

Yes. You can assign multiple hiring team members to a role — recruiters, hiring managers, and interviewers. Each person can submit their scorecard independently, and all input is visible to the hiring manager for a decision.

Is GDPR compliance built in for candidate data?

Yes. MakeSpire includes configurable data retention policies for rejected candidates, consent collection on the application form, and data deletion tools. You can define how long candidate data is retained before automatic anonymisation.