💳 Payroll Management

Payroll Management Software That Runs in Minutes, Not Days

MakeSpire connects attendance, leave, and compensation data to produce accurate payroll every period — without spreadsheets, without re-entry errors, and without the end-of-month scramble.

Automated Calculation

Payroll Calculated Automatically From Approved Timesheets

Once your team's timesheets are approved, MakeSpire has everything it needs to calculate payroll. Regular hours, overtime, approved leave, sick days, and bonuses are all factored in — the result is a complete payroll run ready for your review in seconds.

Gross pay calculated from tracked and approved hours

Overtime premiums applied per your configured rates

Unpaid leave and sick days deducted automatically

Bonus and commission amounts manually added per period

Salary-based and hourly employees supported

Multi-currency support for international teams

Payroll Run — May 2025

Regular Pay$128,400

Overtime Pay$4,200

Bonuses$8,000

Deductions−$12,800

Net Payroll$127,800

Approve & Process

Payslips & Compliance

Professional Payslips Generated and Delivered Automatically

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One-Click Payslip Generation

Once payroll is approved, payslips are generated as PDFs for every employee. Employees can view and download their payslips from the self-service portal — no manual distribution.

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Automatic Email Delivery

Payslips are automatically emailed to employees on payroll completion. You can also disable email delivery if you prefer employees to download from the portal.

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Payroll History & Year-to-Date

Full payroll history is retained indefinitely. Employees can view YTD earnings, taxes, and deductions at any time — useful for loan applications and tax filing.

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Configurable Deductions

Set up recurring deductions for taxes, health insurance, pension contributions, and other withholdings. Deduction rules are applied automatically every pay period.

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Accounting System Export

Export payroll data in CSV or structured formats for import into QuickBooks, Xero, Sage, or your accounting system of choice.

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Audit Trail

Every change to payroll figures — who changed what, when — is logged with a timestamp. Essential for compliance, disputes, and year-end audits.

FAQ

Payroll — Frequently Asked Questions

Does MakeSpire calculate taxes?

MakeSpire supports configurable tax deduction rules that you define. You specify the tax rates and categories applicable to your jurisdiction, and the system applies them consistently. For automatic tax table lookups by country, please contact our team about the Professional plan integration options.

Can I run payroll for salaried and hourly employees together?

Yes. Each employee can be configured as salaried (fixed monthly/annual amount) or hourly (paid per tracked hour). Both are supported in the same payroll run.

How does payroll handle employees who join or leave mid-month?

MakeSpire prorates salary for partial periods based on the employee's start or end date. You can also override the calculated amount for the final period if needed.

Can employees see their own payslips?

Yes. The employee self-service portal gives each employee access to their full payslip history. Payslips are available as PDFs immediately after the payroll run is approved.

Is payroll data encrypted?

Yes. All payroll data is encrypted at rest and in transit. Access to payroll figures is controlled by role — only HR admins and authorised managers can view salary and payroll information.